Bookkeeping Specialist
A Bookkeeping Specialist is essential to maintaining financial clarity and supporting business growth. With precision and attention to detail, this role ensures accurate record-keeping, compliance, and timely reporting that empower leaders to make informed decisions.
From managing accounts payable and receivable to reconciling bank statements, tracking expenses, and preparing financial reports, the Bookkeeping Specialist delivers consistency and accuracy at every step. With expertise in accounting software, financial processes, and organizational systems, this role helps businesses stay on track and financially healthy.
In today’s fast-paced business environment, reliable bookkeeping is the foundation of success. Join us as a Bookkeeping Specialist and play a key role in keeping our finances organized, transparent, and ready for growth.
Signs You Need Virtual Assistants
It can be tough to hand over important business tasks to someone else, but there comes a point when managing everything alone isn’t sustainable. If you’re wondering whether it’s the right moment to bring a virtual assistant on board, here are some clear indicators to watch for:
A constant state of burnout
Failing to expand business opportunities
Increasing workload
Having a hard time finding the right personnel for your business
Spending too much time on administrative tasks
Lacking the ability to generate revenue
Losing productivity
Missing deadlines
Not being able to keep up with the competition
Unable to focus on business core responsibilities
More and more business owners are turning to administrative assistants to manage their expanding workloads. By taking on routine tasks, virtual assistants allow owners to focus on core operations and maintain a competitive edge in their industry.
Overview
We’re seeking a reliable and detail-oriented Bookkeeping Specialist to join our remote team. This is a part-time role starting at 10 - 12 hours per week, with potential to increase based on performance and business needs. A 60-day trial period will be used to assess alignment with the firm’s expectations and long-term engagement potential.
Key Responsibilities
1. General Bookkeeping
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Maintain accurate books for SMB clients using Xero and QuickBooks Online.
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Categorize and reconcile bank, credit card, and loan transactions.
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Enter journal entries for payroll, accruals, and corrections.
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Track and manage accounts payable and receivable.
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Support fixed asset tracking and capital expense categorization.
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Prepare monthly financial reports, including P&L and Balance Sheet.
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Assist with payroll data imports and reconciliations.
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Support 1099 tracking and year-end reporting.
2. Book Cleanup & Account Transition
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Audit inherited accounts for errors, gaps, and inconsistencies.
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Redesign or establish tailored Charts of Accounts.
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Identify and correct misclassified assets, liabilities, and balance sheet issues.
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Reconcile uncategorized transactions and historical backlogs.
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Ensure cleanup aligns with GAAP and tax compliance.
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Develop and implement accurate account transition plans
Your Business, Powered by Cutting-Edge Tools
Ten80Ten VAs are equipped with leading industry tools to simplify tasks, enhance collaboration, and ensure a smooth, efficient workflow.
Our recruitment journey
Screen & Assess Applicants
We begin by carefully reviewing each applicant’s resume and work history to ensure they meet the core qualifications for the role. This includes evaluating their skills, experience, and relevant achievements. Candidates who meet the initial criteria proceed to skills-based assessments designed to measure technical proficiency, problem-solving abilities, and other role-specific competencies. From there, we create a shortlist of the most promising candidates.
Initial Interviews
Shortlisted applicants are invited to participate in a preliminary interview conducted by our recruitment team. This stage focuses on understanding the candidate’s background, communication skills, work style, and overall fit for the position. It’s also an opportunity to assess their professionalism, cultural alignment with the client’s organization, and readiness for the responsibilities of the role.
Client Endorsement
After the initial vetting, we select and recommend the top candidates to our client. Each recommended applicant is accompanied by a detailed profile highlighting their qualifications, strengths, and potential value to the client’s team. This ensures the client receives a curated list of candidates who have already been thoroughly evaluated, saving them time while maintaining a high standard of quality.
Welcome to Ten80Ten
This is the official start of the candidate’s journey with us. At this stage, we formally introduce them to the Ten80Ten team and culture, share our mission and values, and outline how we’ll work together. We provide clear guidance on communication channels, expectations, and available support, ensuring every new team member feels informed, connected, and excited to begin their role with confidence.
